- Keep a running list of barcode ranges so you can pick up where you left off without duplicating barcodes. (FYI: Each vendor she uses has its own barcode range. It is important to know these and keep track of them so that there is no accidental duplication of bar code ranges in the system).
- Create a barcode label, a spine label and create a new record. Adds the title and ISBN number. Overnight the system backs-up and completes the record if the information is already in the county library system. If not, a cataloger adds the additional record information.
Have The Vendor Create the Labels
When ordering materials from a vendor like Baker, you can have them to do the spine labels and bar codes, and give them instructions about where to attach the bar codes as an option. Vendors will most likely charge for this, so it is suggested that librarians use the budgeted money to purchase more materials.
Items Not Purchased Though the County
When books are purchased through bookstores, Bookfairs and donations, the librarian needs to catalog them.
- Order, process, and create the catalog according to the Library of Congress or Titlewave.
- Pay for the items using the Purchasing Card information explained in the “Budgeting” section.
Donations
· The library media specialist may accept donations from the school community.
· Gift materials must still meet the criteria established in Guidelines for Review and Evaluation of Instructional Materials: Materials Already in Use, (September, 1993)
· Appropriate use of gift materials is at the discretion of the library media specialist.
· The donor may ask for a donation letter for their taxes. In the letter you can list the items donated, but do not put a value on the donation.
Sources: Created by Kelley Fujii, based on policy adapted from Frederick County and Montgomery County Public Schools.
Cataloging and Processing
Catalog Within the Media Center
- Keep a running list of barcode ranges so you can pick up where you left off without duplicating barcodes. (FYI: Each vendor she uses has its own barcode range. It is important to know these and keep track of them so that there is no accidental duplication of bar code ranges in the system).
- Create a barcode label, a spine label and create a new record. Adds the title and ISBN number. Overnight the system backs-up and completes the record if the information is already in the county library system. If not, a cataloger adds the additional record information.
Have The Vendor Create the Labels
When ordering materials from a vendor like Baker, you can have them to do the spine labels and bar codes, and give them instructions about where to attach the bar codes as an option. Vendors will most likely charge for this, so it is suggested that librarians use the budgeted money to purchase more materials.
Items Not Purchased Though the County
When books are purchased through bookstores, Bookfairs and donations, the librarian needs to catalog them.
- Order, process, and create the catalog according to the Library of Congress or Titlewave.
- Pay for the items using the Purchasing Card information explained in the “Budgeting” section.
Donations
· The library media specialist may accept donations from the school community.
· Gift materials must still meet the criteria established in Guidelines for Review and Evaluation of Instructional Materials: Materials Already in Use, (September, 1993)
· Appropriate use of gift materials is at the discretion of the library media specialist.
· The donor may ask for a donation letter for their taxes. In the letter you can list the items donated, but do not put a value on the donation.
Sources:
Created by Kelley Fujii, based on policy adapted from Frederick County and Montgomery County Public Schools.